For Web conferencing, demos, and collaboration, Adobe Connect Pro is a nice tool for sharing a whiteboard, document, slide show, spreadsheet, or your whole screen, and record those conferences for later editing and publication.
Unfortunately, the ability to schedule Web conferences in Outlook is beset by a counter-intuitive installation interface for the Connect Pro Outlook Add-In.
I had to uninstall & reinstall many times, and I’d like to help you avoid that hassle.
The right way to do this:
- Print out or copy to Notepad your Adobe Connect logon ID, password, and room URL so you’ll have it handy when the configuration wizard comes up.
- Close Outlook.
- Download and run the installer (http://download.macromedia.com/pub/connect/updaters/connect_outlook_update.zip).
- Restart Outlook, which launches the 2-page configuration wizard.
- Uncheck Use secure connection, which removes the “s” from the “https” in the URL.
- Re-enter the “s” in “https” in the URL.
- When configuring the default text, you can personalize it with audio-conference information, such as the phone number, access code, and mute/un-mute keys. (I use freeconferencecall.com)
Hat tip to the kind folks on the Adobe Connect User Forum for steps 5 & 6.
In Outlook 2010, I can add the connection instructions to a New Meeting Request. If installed properly, the Adobe Connect button is in the New Meeting Request’s ribbon in the Add-Ons tab, as shown in the screen shot above.